How to Craft a Well-Crafted Board Meeting Reminder

A well-designed board meeting reminder is an effective tool for communication that enhances the level of preparedness and enhances the efficiency and effectiveness of scheduled engagements. Reminders should be delivered promptly and clearly communicate important information about the meeting, such as the title of the meeting, date and time, location or virtual platform and agenda. They should also include an action reminder to encourage participants to confirm their attendance or respond in case they have questions or concerns. A friendly tone and use of a professional meeting reminder template can also increase participant accountability and reduce the chance of omissions.

Begin your email reminder with a short introduction that reminds recipients of the purpose behind the meeting. This will make them feel valued and stop them from missing out on the meeting because https://boardroomhub.com/boardroom-technology-solutions/ they didn’t remember or misjudged its importance. Keep your subject line informative and concise. A short subject will limit the information you can convey.

Regularly sending reminders prior to the meeting will ensure that attendees aren’t oblivious or forget any details. Start with a reminder a week prior to the meeting and then follow up on the day of your meeting. It is a good idea to send a final reminder on the morning of the session especially if it’s crucial. A board meeting template that automates the process could make this easier and ensure everyone is reminded about the upcoming meeting regardless of the time of day.